Building Use

Language Access Website Accessibility

(425) 456-4000

12111 NE 1st Street

Contact Us

Address

12037 NE 5th Street
Bellevue, WA 98005

Phone Number

(425) 456-4500

Last Updated: 06/01/2023

Important Notices

As of June 2022, Newport High School’s indoor facilities are not available for rental for up to 2-3 years due to construction.
Coming in June 2023, we will launch an online application via our Event Management software. More details coming soon.

Topics in This Section:

Take Action
How to Create a Community Reservation
Rental Confirmation
Cancellation Policy
Insurance Requirements
Extended Use
Rental Fees
Policies and Procedures
Building Use Calendars
FAQs

Bellevue School District facilities and buildings are owned, maintained, and supported by the public. We have a number of spaces available for community use outside the regular school day including:

Classrooms
Cafeterias/Common Areas
Gyms
Conference Rooms
Stages (elementary and middle schools)
Parking Lots

These facilities can be used by community members who are seeking accessible, convenient, and affordable spaces to hold their activities. School and District activities take precedence for use of the facilities.

Take Action:

How to Create a Community Use Reservation:

Already have an account?

Visit Community Portal and click on “Login/Create Account”
Sign in to Event Manager
Search for a suitable location using the filters or browsing directly in the list of locations
Follow the Submitting an Event Request Guide to complete the event form including event details, location, time, contact information, etc.

Need to create an account?

Visit the Community Portal to create a new account
Follow the Creating an Event Manager Account Guide

Rental Confirmation

Applicant will receive a signed copy as confirmation, and an estimate of fees.

Cancellation Policy

Building use cancellations must be in writing seventy-two (72) hours in advance of the scheduled use to be eligible for a refund or fee adjustment.

Insurance Requirements

Insurance is required for all school facility use. A Certificate of Insurance and an Additional Insured Endorsement will be required before confirmation of your rental. For specific coverages and requirements, please contact the Facility Use Office at 425-456-4500. The District does not provide insurance but we can help provide information on how to obtain it.

For information about renting a performing arts center, please visit the PAC page. For information on kitchen usage, contact Nutrition Services.

Extended Use

The District may allow, at its discretion, extended and frequent uses of its facilities at special reduced fees. Agreements are contracted at the Facility Use Office and users must meet the terms defined in Procedure 4260.3P.

Rental Fees

Policies and Procedures

4260: Use of School Facilities (PDF)
4260.1P: Community Use of District Facilities (PDF)
4260.2P: Community Use of District Athletic Fields (PDF)
4260.3P: Extended Use of District Facilities (PDF)
4260.4P: Community Use of District PACs and Theaters (PDF)
4260.5P: Dogs on School Campuses (PDF)
4260.6P: Use of Facilities by Cooperative Programs (PDF)

Building Use Calendars

Elementary Schools:

Middle Schools:

High Schools:

Frequently Asked Questions

All Logistics Setup Equipment Grounds

How do I rent a room at a school?

If you would like to rent a room at a school, contact the school in question directly UNLESS you would like to rent the high school’s Performing Arts Center (PAC.) For all PAC use, visit the Performing Arts Centers page.If the room(s) is available, a “Building Use Application” must then be filled out and turned in to reserve the space.

Where can I get a rental application?

“Building Use Application” may be found online, at schools or Facilities District offices.

What is the capacity for the commons or multi-purpose room?

Each school has several large areas for rent and all are different sizes (capacity). Our website has a breakdown of the different areas and their capacity based on the school.

What is the seating capacity of the PAC?

Each PAC has different seating capacity. Visit the Performing Arts Centers website to review all HS PAC and their sizes.

Can I put up signs advertising my event prior to the event?

No advanced advertising is allowed for non-school events. Signage is allowed on the day of the event and must be removed upon departure.

If it snows or if schools close early, will my event be allowed to go on?

If schools have a delayed start, events will continue. If schools close early, all events for that day are canceled. If the District closes schools on a Friday due to inclement winter weather, all events for that night and the following weekend are canceled. This includes all school and community events.

Are there band risers, choir risers or stage sections?

These items are available for additional fees.

Are there tables and chairs that I can use?

Schools have a limited supply of tables and chairs available for use in certain areas such as commons, cafeterias and gyms. Advance set-up layouts may be required. Performing Arts Centers have specific equipment forms for each school and allowances for use.

Is the kitchen or its equipment available for use?

Use of kitchen and/or its equipment are restricted by state laws. Any use requires Nutrition Services staff and additional fees apply. Contact the Facility Use Office for specifics.

Can I have an inflatable bounce house/room or jump & slide at my event?

No. Our insurance policy does not allow equipment use of these types.

Are there microphones (PA system) or projectors available for use? Does it cost?

Technology equipment is not for use by community users.

Can I get internet access?

Yes. Guest wireless internet access is available at all BSD school facilities after school and weekends only. During summer it is all day every day except at those schools where summer-school is being held. In that case the former applies.

Can I set up credit card readers? (Point of sale device)

We no longer have ‘plug-in’ capability for users. It can be done, if you have the means, through wireless devices.

Can I rent the covered play areas at the schools? (Primarily middle and elementary schools)

Yes. Covered areas are a first come first serve basis, unless the covered area is rented to commercial users.

Are tennis courts available for rent or reservation?

Yes, the tennis courts can be rented for commercial use. Our tennis courts are available to the public during non-school hours and/or events on a first come first serve basis only with a limit of 2 hours, unless a court is rented.

Is the track available for individual use?

Yes. School tracks can be used if they are not being used by the school or a community renter. Keys may be rented from schools with enclosed tracks (usually high schools.) Contact the school in question directly.

The Bellevue School District acknowledges that we learn, work, live and gather on the Indigenous Land of the Coast Salish peoples, specifically the Duwamish and Snoqualmie Tribes. We thank these caretakers of this land, who have lived and continue to live here, since time immemorial.

The Vision of the Bellevue School District is to affirm and inspire each and every student to learn and thrive as creators of their future world.