Last updated October 5, 2021, 11:28 a.m.

School Visitors

A visitor is anyone entering school property who is:

  • Not a staff member checking into their regularly assigned building, or
  • Not a student enrolled at the school.
  • Not a volunteer

All visitors must check in on arrival when the main office is open. All visitors will check-in via LobbyGuard, the district’s electronic visitor management system. LobbyGuard asks for verification of vaccination (yes or no) and requests contact information to include phone number and e-mail to assist with any subsequent follow-up contact tracing.  School staff will visually verify vaccination status. The following are acceptable methods of verification:

  • CDC COVID-19 Vaccination Record Card or photo of the card;
  • Documentation of vaccination from a health care provider or electronic health record;
  • State immunization information system record; or for or an individual who was vaccinated outside of the United States, a reasonable equivalent of any of the above.

All persons visiting the schools must have a purpose related to the district’s educational program or the personal welfare of a student or employee and remain masked while indoors. Visits for any other purpose are prohibited. Visitors who are unvaccinated must maintain 6 feet of physical distancing from others.

Building principals will determine the necessity of visitors to the school, the duration, and time of visits based on minimizing disruptions to the school and school program. To the greatest extent possible, business will be conducted via telephone, video conference calls, or other means to minimize in-person meetings.

Those persons who are physically present at a site for a short period of time and confined to the front office or lobby area, and whose proximity to others is brief, will not be required to check-in via LobbyGuard. Examples of this include contracted shipping and delivery personnel or a parent dropping an item at the front desk.

Volunteers

All volunteers at schools must be approved by the principal and will be required to be fully vaccinated by October 18, 2021, in accordance with Governor Inslee’s Proclamation 21-14.1 (PDF). Principals have been asked to follow WA DoH Supplemental Considerations to Mitigate COVID-19 Transmission in Schools (PDF). This includes limiting the presence of volunteers for classroom, administrative support, and other school-based activities. Also, buildings should limit large in-person gatherings, like activities and events such as field trips, student assemblies, fairs, school-wide parent meetings, or spirit nights. Any such events should maintain six feet of physical distancing to the degree possible and otherwise conform to the requirements for a K-12 setting as outlined in DoH’s K-12 Schools 2021- 2022 Requirements (PDF).

All volunteers will check-in via LobbyGuard, the district’s electronic visitor management system. Volunteers will provide verification of vaccination (yes or no) and will also provide contact information to include phone number and e-mail to assist with any subsequent follow-up contact tracing.  School staff will visually verify vaccination status. The following are acceptable:

  • CDC COVID-19 Vaccination Record Card or photo of the card;
  • Documentation of vaccination from a health care provider or electronic health record;
  • State immunization information system record; or for an individual who was vaccinated outside of the United States, a reasonable equivalent of any of the above.

Approved volunteers must remain masked while indoors and volunteers who are unvaccinated must maintain 6 feet of physical distancing from others. Volunteers who do not provide proof of full vaccination by October 18, 2021, will not be allowed to continue to volunteer in the school setting.

Exemptions & Accommodations

Volunteers are not required to get vaccinated against COVID-19 if they are unable to do so because:

  • of a medical disability
  • it conflicts with their sincerely held religious beliefs, practice, or observance

The Human Resources Department is responsible for reviewing requests and making decisions regarding whether an exemption is approved. While a standard process will be used to review every request, each request will be evaluated on its own by analyzing the specific facts surrounding the request.

How can volunteers request a medical exemption?

To begin this process, volunteers must complete a Release of Health Care Information form. To obtain this form, contact Alexandra Nicoara in Human Resources at nicoarac@bsd405.org as soon as possible. Submission of this form begins the medical waiver process by authorizing your physician to release information to Human Resources.

How can volunteers request a religious exemption?

To request a religious accommodation/exemption, volunteers must complete the BSD Religious Accommodation Request Form – COVID-19 Vaccination and/or actively participate in the interactive accommodation process with a Human Resources representative. The Governor’s order requires individuals seeking a religious exemption to explain the way in which the requirements of the order conflict with their sincerely held religious belief, practice, or observance. To obtain this form, please contact Alexandra Nicoara in Human Resources at nicoarac@bsd405.org


The Bellevue School District acknowledges that we learn, work, live and gather on the Indigenous Land of the Coast Salish peoples, specifically the Duwamish and Snoqualmie Tribes. We thank these caretakers of this land, who have lived and continue to live here, since time immemorial.